West Virginia CaRI Database Information

Last Reviewed: Nov. 13, 2023

West Virginia Cancer Registry

State Laws and Regulations
Registry General Information

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General Information

Registry state statute URL

https://oeps.wv.gov/cancer/documents/data/title64.pdf

Registry state statute most recent update

2014

Registry administrative code/regulations URL

https://oeps.wv.gov/cancer/documents/data/wv165a.pdf

Registry administrative code/regulations most recent update

2009

Registry location

Government Agency

Cancer Reporting Requirements

Reporting timeframe

3-6 months from diagnosis

Reporting timeframe notes

How often are facilities required to report?

Less than every 3 months

Reporting frequency notes

Reporting facilities as defined in law

Hospitals, Physician/Healthcare Providers, Radiation/Radiology Facilities, Laboratories, Ambulatory Care Centers

Reporting facilities as defined in administrative code (regulations)

Hospitals, Physician/Healthcare Providers, Radiation/Radiology Facilities, Laboratories, Ambulatory Care Centers

Pathology reporting required?

Yes

Description of pathology reporting requirements

Some reference pathology labs report electronically, and some still report on paper.

Electronic reporting required?

Yes

Description of electronic reporting requirements

Hospitals are required to report electronically. Physician offices are permitted to report via paper if they cannot report electronically.

Penalties allowed under law or regulations?

Yes

Penalties

Reimburse for Costs, Fines

Description of penalties

If a healthcare facility fails to report in a prescribed format, West Virginia Registry personnel may enter the facilty, shall access the information and report in the appropriate format. In theses cases the bureau of Public Health shall assess a fee. The fee shall be based on the fair market value of the service and shall be paid within sixty days of assessment of the fee.

Certified Tumor Registrar required

Registry Data

Population Data

1,828,771Total Population Count
0.6%% of US Population
0.2%% of US Black Population
0.1%% of US API Population
0.0%% of US AI/AN* Population
0.1%% of US Hispanic Population
0.1%% of US Hispanic Non-White Population

*CHSDA Counties only

Cancer Data

12,028Malignant Cases
0.7%% of US Malignant Cases

Registry type

NPCR

Year registry became population-based

1993

First year high quality, population-based data available for research

1995

Data linked with medicare

Years included in CINA Deluxe

1995-2015

CINA survial years

2008-2014

Participates in the National Interstate Data Exchange Agreement program

Yes (Restrictions - https://www.naaccr.org/national-interstate-data-exchange-agreement/#22)

Study Participation

Research Type	Experience with Studies	Interested in Studies
Case Contacts Studies	No	No
Geospatial Studies	No	No
Linkage Studies	Yes	No
Rapid Case Ascertainment Studies	No	No
Re-Abstracting/Patterns of Care Studies	No	No
Survival Studies	No	No