Last Reviewed: Nov. 22, 2023

Ohio Cancer Incidence Surveillance System

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Registry Data

Population Data

11,638,117Total Population Count
3.6%% of US Population
3.5%% of US Black Population
1.4%% of US API Population
0.0%% of US AI/AN* Population
0.8%% of US Hispanic Population
1.1%% of US Hispanic Non-White Population

*CHSDA Counties only

Cancer Data

67,454Malignant Cases
4.0%% of US Malignant Cases

Registry type

NPCR

Year registry became population-based

1992

First year high quality, population-based data available for research

1996

Data linked with medicare

Years included in CINA Deluxe

1997-2015

CINA survial years

2008-2014

Participates in the National Interstate Data Exchange Agreement program

Yes

Study Participation

Research Type	Experience with Studies	Interested in Studies
Case Contacts Studies	Yes	Yes
Geospatial Studies	No	Yes
Linkage Studies	Yes	Yes
Rapid Case Ascertainment Studies	No	Yes
Re-Abstracting/Patterns of Care Studies	No	Yes
Survival Studies	No	Yes

Contact Information

Required Review(s) and Initial Contact

Type of review required

Local/state IRB review only

Multiple local IRBs are required (e.g. Institutional registry and state registry)?

Yes

Initial cancer registry contact/discussion required prior to submitting (or completing) application

Yes

Data request submission first step

Cancer Registry

Local/State IRB Review Requirements

IRB of record

Ohio Department of Health Institutional Review Board (Ohio Dept of Hlth IRB)

IRB Federalwide Assurance Number

IRB00002180

IRB forms available online

Yes

IRB homepage URL

https://odh.ohio.gov/wps/portal/gov/odh/explore-data-and-stats/institutional-review-board

Method to submit IRB forms

IRB meeting frequency

Monthly

Process

Processing timeframe for linkage studies and de-identified data release

1 - 3 months

Processing timeframe for patient contact studies

1 - 3 months

Human Subjects Protection Training Requirements

Collaboration with local researcher required

Initial required documentation

Step-by-Step data request submission process

Other requirements and helpful information for researchers

The ODH IRB website has a link to ODH's Disclosure Limitation Standard. It is important for researchers to read and understand the standard and to acknowledge adherence when answering questions on the ODH IRB application. The standard is a little more involved than many other small number disclosure standards.

Procedures are likely to be revised within the next year

Data Use and Renewal Requirements

When must study investigators destroy registry data

As noted in approved documents (e.g. IRB/Registry Application, DUA, Confidentiality Agreement); Annual justification to retain data is required

Is notification of data destruction required

Publication review requirements

30 days in advance

Data use agreement renewal requirements

None

IRB progress report requirements

Annual

How far in advance of IRB expiration must IRB renewal be submitted

30 days

Participates in VPR

Yes

Consent Requirements

Physician consent is required before patient contact

Yes - Passive

Physician consent is obtained by

Researcher

Patient consent is obtained by

Researcher

Pediatric research special requirements

Registry fees

Registry fees are charged to obtain data

IRB fees

IRB review fees required

Ohio CaRI Database Information